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Setting Up Party Book Sales (Using Quantity Items)

Party Book events are a great way to raise additional funds by selling tickets to unique experiences like dinners, wine tastings, golf outings, or workshops. Setting them up as a Quantity Item Sale allows guests to purchase multiple spots while ClickBid automatically tracks remaining availability.

🎟️ Why Use a Quantity Item Sale?

A Quantity Item Sale is the best option for Party Book events because it lets bidders purchase one or more tickets until all available spots have been sold.

Typical examples include:

  • Wine tastings
  • Chef-hosted dinners
  • Golf outings
  • Brewery tours
  • Paint nights
  • Cooking classes
  • VIP experiences

Unlike auction items, Quantity Item Sales are sold at a fixed price and do not receive bids.

⚙️ Set Up Your Party Book Item

  1. Go to Items.
  2. Click Add Item.
  3. Set the Item Type to Quantity.

  1. Enter your item information, including:
    • Item Name
    • Description
    • Photo 
  2. Enter the Price Per Ticket.
  3. Choose whether or not there is a limited quantity available. 

             

  1. If limited, enter the Quantity Remaining, or the Dollar Amount Remaining to control the total number of tickets or seats available.
  2. Click anywhere outside of the editing field to save the item.

Include important event details in the description, such as the date, time, location, what's included, and any age or attendance restrictions.

👥 Allow Guests to Purchase Multiple Tickets

When purchasing a Quantity Item Sale, bidders can select how many tickets they would like to buy, up to the number still available.

For example:

  • Available Quantity: 20
  • Ticket Price: $75

A bidder could purchase:

  • 1 ticket
  • 2 tickets
  • 4 tickets
  • Any remaining quantity still available

After each purchase, ClickBid automatically updates the remaining inventory based on the initial available quantity set.

🔁 How Inventory is Managed

Each completed purchase reduces the available quantity automatically.

For example:

Starting Quantity Tickets Purchased Remaining
20 4 16
16 2 14
14 5 9

There is no need to manually update inventory after each sale.

🛑 What Happens When Tickets Sell Out?

Once all available tickets have been purchased:

  • The item is automatically marked as Sold Out.
  • Guests can no longer purchase additional tickets.
  • The item remains visible (unless hidden manually), allowing guests to see that the experience has sold out.

Guests cannot purchase more tickets than the remaining available quantity.

📝 Best Practices

  • Set your Available Quantity to the total number of seats available for the experience.
  • Use clear titles so guests immediately understand what they're purchasing.
  • Include the event date and location in the item title or description.
  • Upload a high-quality image to increase visibility and sales.
  • Review your available quantities before publishing your event.

If selling tables or group packages instead of individual seats, create the Quantity Item Sale using the number of tables/packages available, not the total number of guests they accommodate.

🚫 When Should I Use a Quantity Item Sale?

Use a Quantity Item Sale when:

  • Every ticket costs the same price.
  • You have a limited number of tickets or seats.
  • Guests may purchase more than one ticket.
  • The item is not intended to receive bids.

Do not use a Quantity Item Sale if:

  • You want guests to bid competitively.
  • You're selling a unique, one-of-a-kind auction item.