Raffles can be a fun and effective fundraising tool, but they require the right setup to be compliant, trackable, and smooth for your team and bidders.
⚠️ Legal Reminder: Raffle laws vary by state. Be sure to check your local and state laws before selling raffle tickets.
🧾 Step 1: Set Up Your Raffle Item
Go to Items > Manage Items and add a new item.
Quantity for Price: Add tiered pricing options:
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Example:
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1 for $50
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3 for $100
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5 for $150
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💡 Tip: If you offer multiple tiers (e.g., 3 for $100), the FMV defaults to the first line’s per-ticket price (e.g., $50).
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Fair Market Value (FMV):
FMV must equal the ticket price. The IRS does not consider raffle tickets tax-deductible since there’s a chance to win something.
🛍️ Step 2: Choose a Way to Sell Raffle Tickets
You have three options depending on your event type and goals
🧑💻 Option 1: Sell via the Butler (Best for in-person)
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Set your raffle item’s Status to Invisible
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Go to Event Central > Launch Butler
Or share the volunteer link from Software Settings > Auction Settings > Butler Settings -
Volunteers log into Butler and sell tickets using Add a Bid / Multi-Sale
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Distribute physical tickets at time of sale
💡Quantity items can be sold via the Butler even after their closing time.
🔒 To Mark the Raffle as Sold Out:
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Go to Items > Manage Items
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Edit the raffle item (green pencil icon)
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Set Limited? to Yes
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Set Quantity Remaining to 0
🌐 Option 2: Sell Online (Great for virtual/hybrid events)
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Go to Items > Manage Items
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Set raffle item Status to Active
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Guests can now purchase tickets on their phones or online
🎫Option 3: Sell via the Ticket Page
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Go to Manage Items and create your raffle as an item (or confirm it’s already set up).
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Navigate to Event Tickets.
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Select Ticket Page Settings.
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Click Additional Features.
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Find the Quantity Items field.
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Select one or more items you want to sell on your Ticket Page.
🎫Option 4: Sell via the Ticket Page
Perfect for bundling raffle tickets with event registration.
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Go to Event Tickets > Ticket Page > Modify Tickets > Add Underwriting
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Enter the following:
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Name: Raffle Ticket
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Price: Set per-entry cost
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Fair Market Value: Match the price
- ⚠️ FMV must match to avoid indicating a tax-deductible amount.
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Description: Short explanation of the raffle
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Availability: Set ticket limit or 0 for unlimited
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Hide Availability: Choose Yes to hide how many tickets remain
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📄 To View Sales from Ticket Page:
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Go to Event Tickets > View Ticket Sales
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Toggle Show All (top-left)
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Click the arrow next to Underwriting
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Click the CSV button to download full report
💲 Do I Need FMV on Raffle Tickets?
Yes! Always match the FMV to the ticket price.
ℹ️ Raffle ticket purchases are not tax-deductible per IRS guidelines. Matching FMV ensures ClickBid does not display a deductible amount.
🏆 How to Choose a Raffle Winner
Works for any sales method (Butler, online, or ticket page-excludes underwriting).
🔢 Pulling Entry Data:
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Go to Items > Manage Items
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Click the Has Bids tag next to your raffle item
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Click Download Qty Purchases
Each row = one raffle entry
Multiple entries per buyer = multiple rows
🔍 Pick a Winner:
Use a tool like Google’s Random Number Generator:
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Set the range based on spreadsheet rows
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Match the winning number to the corresponding entry
⚠️ If you have multiple raffles, repeat the process separately for each item.
🎉 Fun Ways to Announce the Winner
Make it engaging, especially for virtual events:
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✉️ Reveal winner from a sealed envelope during a livestream
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📢 Post names to your Landing Page
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📩 Use Mass Messaging to notify bidders
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🌀 Use Wheel of Names for a visual announcement
📊 How to View Raffle Ticket Sales Reports
Find raffle sales in these reports:
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Reports > Sales Data > Quantity Sales Data
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Reports > Non-Silent Items Report
- Reports>Event Sales
- Reports> Post Data Event
💡Use these reports for reconciling sales or preparing for prize distribution.