Managing your event’s data after a fundraiser is crucial for reconciliation, reporting accuracy, and future planning. ClickBid’s Post Event Data Report organizes essential metrics into easy-to-use tabs, all accessible in real time.
Here’s a step-by-step guide to navigating and using these reports effectively.
Please note that some areas in the video appear blurred, this is intentional, as the demonstration includes live data. There is nothing wrong with your video.
Quick Overview/Tutorial 🎥 ⬇️:
🔍 Accessing Post Event Data Report
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Log in to the Event
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Navigate to the Reports tab
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Select “Post Event Data”
💡 Tip: Best used after your event, once payments and bidding are finalized.
🗂️ Understanding the Report Structure
The reports are divided into seven tabs, including:
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Summary
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Ticket Sales
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Event Payments
- Processing Report
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Bids
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Items
- Bidders
On the left side of each tab, you'll find a Tab Contents section, which lists all individual reports available within that tab, helping you quickly navigate to the data you need.⬇️
📈 Summary Tab Overview
The Summary tab provides a high-level snapshot of your event’s overall activity
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Tab Contents
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Event Sales Summary
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Ticket Sales Summary
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Item Sales Summary
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Event Payment Types
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Event Checkout Methods
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Bid Summary
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Bidder Stats
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💡 This tab is ideal for quickly reviewing event performance without digging into detailed transaction data.
🎟️ Ticket Sales
The Ticket Sales tab breaks down all activity related to tickets, sponsorships, underwriting, and ticket page purchases.
Tab Contents
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Ticket Sales Summary*
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Discounts (discount code usage and totals)
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Ticket Sales* (by ticket type)
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Sponsor Sales*
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Underwriting Sales
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Ticket Page Purchases
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Ticket Sales Details
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Sponsor Purchases
* Net of refunds
This report helps you track:
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Ticket type performance
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Discount usage
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RSVP selections
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Refunded ticket activity
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Sponsorship and underwriting purchases
Use this section when reconciling ticket revenue or reviewing attendance-related data.
💳 Event Payments
The Event Payments tab focuses on checkout activity and payment records.
Tab Contents
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Checkout Summary
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Unpaid Summary
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Payments
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Individual Line Items
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Unpaid Items
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Payment Summaries
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Legacy TTG/OD
This section allows you to:
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Review completed checkouts
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Identify unpaid balances
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See payment methods used
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Analyze checkout types
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Break down payments by item type
It’s especially helpful for finance reconciliation and tracking unpaid items after the event.
💳 Deep Dive: Processing Report
The Processing Report gives you transaction-level detail for financial reconciliation:
Tab Contents
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Sum of Transactions
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Percent of Fees Paid
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CC Transaction Details
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Transactions
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This report includes:
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Shows total fees and % of fees covered by donors
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Top section includes summary stats
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Lower section shows individual transactions, including:
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Amount processed via merchant transactions
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Processed Fees
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Portion of fees covered by donor
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Net deposit to your organization
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💡 Tip: This report is essential for reconciliation and understanding donor fee coverage behavior. For example, you can see what percent of fees were covered, typically ~80% is a healthy benchmark. Rows highlighted in yellow indicate admin fees that were donated.
🕵️ Analyzing Bids Over Time
The Bids tab gives insight into auction activity and bidder engagement.
Tab Contents
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Bids Over Time
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Bids by Type
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Silent Bids by Bid Type
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Silent Bid Stats
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Top Silent Bidding Wars
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Top Silent Items by Bids
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Top Watched Silent Items
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Items Watched by Bidder
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Quantity Item Sales
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Quantity Item Stats
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Bid History
This report helps you analyze:
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Bidding trends during your event
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Most competitive items
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Most watched items
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Bid frequency
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Quantity item performance
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Totals and summaries at the top
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Full bid history for deep analysis
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Ability to identify top-performing items (most bids, highest value)
📊 Use this report for future planning, trend insights, and donor engagement strategy.
📦 Items
The Items tab provides reporting based on item setup, sales, and status.
Tab Contents
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Items by Type Summary
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Item Sales Total by Type
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Items by Category Summary
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Item Sales Total by Category
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Total FMV
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Items with No FMV Set
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Items with No Bids
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Silent Items Won
This section helps you:
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Identify unsold items
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Find items missing FMV
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Review winning bid data
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Analyze performance by category or item type
It’s a great tool for post-event evaluation and future planning.
👥 Bidders
The Bidders tab summarizes registration and participation activity.
Tab Contents
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Bidder Summary
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Bidders with Tags
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Silent Auction Bidders
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Quantity Item Bidders
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Donation Item Bidders
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Bidder List
This report allows you to:
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Review total bidders
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See bidding participation levels
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Analyze engagement by item type
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Filter bidders by tags
Use this section when evaluating guest participation or preparing follow-up communications.
🎁 Donations
The Donations tab focuses specifically on donation performance.
Tab Contents
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Donation Totals by Item
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Donation Stats
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Donations by Giving Level
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Top Ranked Donors
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Donations by Item
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Donations by Category
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Multiple Donations to Same Item
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Donations by Table
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Bidders Donating to Multiple Items
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Donations by Bidder Tag
This section helps you:
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Measure overall donation activity
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Identify multi-item donors
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Analyze giving levels
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Review donation trends by item or category
It’s especially helpful for Paddle Raise and Fund-a-Need analysis.
📥 Exporting Reports
Want to analyze your data offline or import it into a CRM?
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Move your cursor to the top-right corner of any report block.
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Click the 3 dots (...)
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Select “Download Results"
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Choose between CSV or XLSX formats.
Perfect for exporting to Excel, Google Sheets, or external CRM platforms.
📌 Real-Time Accuracy
All reports are powered by live data.
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You’ll always see the most up-to-date numbers
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Any changes (e.g., late payments, refunds) are reflected immediately
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Great for spotting unpaid balances or final totals without manual refreshes
❓ Need Help?
If you have questions:
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Click on a tab
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Use the Tab Contents panel to explore detailed reports
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Contact our support team, we’re always here to help
✅ Summary
ClickBid’s Post Event Data Reporting tools provide a powerful way to analyze, export, and act on your event’s data. Whether you're reconciling payments or identifying your most popular auction items, these tools provide a reliable, user-friendly experience.