--- title: 🤝🎥 Hybrid Auction Roles & Responsibilities description: Assign roles for a successful hybrid auction using ClickBid’s EventStream tools. Learn who manages bidding, spotting, donation entry, and how to coordinate in-person and remote guests in real time. --- [Skip to content](https://support.cbo.io/-hybrid-auction-roles-responsibilities#main-content) ![clickbid\_logo\_22\_left\_0\_margin](https://support.cbo.io/hs-fs/hubfs/clickbid_logo_22_left_0_margin.png?width=200&height=59&name=clickbid_logo_22_left_0_margin.png) - [Blog](https://blog.cbo.io/) - [ClickBid Admin](https://cbo.io/admin/login.php) Open main navigation Close main navigation - [Blog](https://blog.cbo.io/) - [ClickBid Admin](https://cbo.io/admin/login.php) - [View our Training Videos](https://training.clickbidonline.com/all-courses/) [View our Training Videos](https://training.clickbidonline.com/all-courses/) Welcome to ClickBid's Knowledge Base - There are no suggestions because the search field is empty. 1. [ClickBid How To Articles](https://support.cbo.io/?hsLang=en) 2. [EventStream Video Streaming](https://support.cbo.io/eventstream-video-streaming?hsLang=en) 3. [Virtual Live Auction and Paddle Raise](https://support.cbo.io/eventstream-video-streaming?hsLang=en#virtual-live-auction-and-paddle-raise) # 🤝🎥 Hybrid Auction Roles & Responsibilities Running a **hybrid event** with in-person guests and remote bidders? This guide outlines the key roles needed to ensure your **live auction and fund-a-need** go off without a hitch, using ClickBid’s **EventStream** tools. --- ### 🎤 1. Auctioneer Your **auctioneer** runs the show, engaging both live and at-home bidders, calling out bids, and maintaining momentum. 🎯 We recommend the auctioneer has access to a **Confidence Display** so they can easily see: - Current item - Current winning bidder - Current winning amount - Next bid amount #### 🔗 To Share the Confidence Display: 1. Go to: `Event Central > Live Broadcast > Launch Butler EventStream` 2. Take Control? Enter Yes then click Take Control (before event starts) ![](https://support.cbo.io/hs-fs/hubfs/image-png-Feb-08-2026-01-18-10-2050-PM.png?width=318&height=226&name=image-png-Feb-08-2026-01-18-10-2050-PM.png) 3. Send the view-only link via **email or text** to the auctioneer’s device (laptop/tablet) 1. Located in the top right of the eventstream  ![](https://support.cbo.io/hs-fs/hubfs/image-png-Feb-08-2026-01-19-22-1745-PM.png?width=738&height=196&name=image-png-Feb-08-2026-01-19-22-1745-PM.png) --- ### 🧍‍♂️ 2. Virtual Spotter (Optional but Helpful) This person helps the auctioneer by watching the **Confidence Display** and signaling **at-home bids**. - When an online bid comes in, they raise a **paddle** or **hand** to alert the auctioneer - Must be **visible to the auctioneer** for quick recognition 💡**Tip:** If the auctioneer is comfortable reading the Confidence Display solo, a spotter is **not required**, but still recommended for backup. --- ### 🎛️ 3. EventStream Manager (Butler Role) This person controls **live bidding operations** via the **Manage Butler EventStream** page. #### Responsibilities: - Start and stop **live items** one at a time - Found at: `Event Central > Live Broadcast > Launch Butler EventStream` - Click **Start** on each item from the **unsold list** to begin bidding #### 💥 Floor Bid Handling This person should also: - **Enter in-person paddle raise bids** using the **Floor Bid** button ➤ This keeps **remote bidders updated in real time** - **Adjust the next bid amount on the fly** ➤ Use: - ✅ **Green buttons** (+100, +250, +500, +1000) to raise increment - 🔵 **Blue buttons** (−100, −150, −250, −500, −1000) to lower it - Submit the **current bid** using the **Floor Bid Submit** button ![media\_item](https://support.cbo.io/hs-fs/hubfs/media_item.png?width=670&height=421&name=media_item.png) --- ### ✍️ 4. Fund-a-Need Bidder Number Enterer This person enters **bidder numbers for in-person donations** during the **Fund-a-Need** portion of the event. > 🧾 A **donation item** must be created first. #### How to Enter Donations: 1. Navigate to: `Butler > Add Donations for Bidders` 2. Type each bidder number and press **Enter** or **Spacebar** - Entered numbers appear in **green** under their donation level ![media\_item (1)](https://support.cbo.io/hs-fs/hubfs/media_item%20(1).png?width=315&height=126&name=media_item%20(1).png) ![Screenshot 2025-07-11 at 2.11.04 PM](https://support.cbo.io/hs-fs/hubfs/Screenshot%202025-07-11%20at%202.11.04%20PM.png?width=670&height=331&name=Screenshot%202025-07-11%20at%202.11.04%20PM.png)   --- ### 📝 5. Fund-a-Need Spotter(s) These individuals **write down bidder numbers** as the auctioneer calls them out during **Fund-a-Need**. - Helps ensure **no paddle raise is missed** - We recommend **1–2 spotters** for cross-referencing 🧩 **Pro Tip**: Use a printed sheet with **sections by donation level** (e.g., $1,000 / $500 / $250) so volunteers can quickly record bidder numbers and stay organized.   - [Account & Setup](https://support.cbo.io/account-setup?hsLang=en#main-content) - [Users & Logging In](https://support.cbo.io/account-setup?hsLang=en#users-logging-in) - [Billing/Renewal](https://support.cbo.io/account-setup?hsLang=en#billing-renewal) - [Organization Account](https://support.cbo.io/account-setup?hsLang=en#organization-account) - [Event Settings](https://support.cbo.io/account-setup?hsLang=en#event-settings) - [Auction Settings](https://support.cbo.io/account-setup?hsLang=en#auction-settings) - [Welcome Page](https://support.cbo.io/account-setup?hsLang=en#welcome-page) - [Get Started](https://support.cbo.io/get-started?hsLang=en#main-content) - 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